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YJA integration plan

Posted By YJA/JL team, Sunday, January 18, 2009

The following is a draft action plan.  Multiple chairs from YJA will need to be involved in parallel:

Logistics:  (ASAP - this week)
Decide on 1x per week 30 min. conf call with us (Say Thursday evening at 9:00 p.m. EST) - do a go to meeting.
Get the current active members to Join Jainlink (as a regular member - we can then switch them to YJA)
Get full Admin password to these people (4-5 people)
Get YJA group password to others (anone on the board or other volunteers approved by board)

(before Jan. end) Training:  (at least 4 YJA people)
- Schedule a 45 min. on line training with Yourmembership support person  (at least 4 YJA people should be on this).  Decide on date and time. Prefer a non-weekend day and later in the afternoon around 6:00 p.m. EST  (so West coast people can join in)

(Feb 10th) YJA mail list clean up in preparation for import:  ( YJA person and Chandra)

option 1:  Send a very very short survey via JainLink ("tell us what three activities you would like to see from YJA in 2009 and 2010") and get confirmation as to how many of the addresses are valid and if the end user would like to be a part of YJA or YJP or opt out.  

option 2: Send an invitation and see who signs up and keep the others as non-members (for emails which don't bounce back)

option 3: Do both option 1 and 2

Decide on fields to import (what YJA specific tags we would like this database to have)
Import in JainLink
Validate the import

(Feb 15th) Integrate content between YJA and JainLink: (Sumeet, Yogendra)
- Prominently display YJA on JainLink (
- Prominently display JainLink on YJA (for access to resources, etc.)

(Feb. 25th) Membership Messaging:
- Send intro letter to each YJA person
- Get regional coordinators to review the names, etc. and get them to add regional content

(Feb 10th) Donation Site:  (Chintan, Yo, TBD YJA person)
- Connect to payment gateway
- Test donation
- Put up some names of YJA Local / national projects which YJA is doing and requested donations
- Send a donation request to TBD community people

(Feb 20th) Store Site: (???)
- Upload 5 items for sale
- Send message to all members about this

(Feb. 7th st) Newsletter:  (Developed by YJA TBD person)
- Mail out Feb.YJA  newsletter
- Mail out March YJA newsletter

Feel free to edit and update the above...

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